Host a Fundraiser

Community Fundraising Event Guidelines

We are honored you would like to plan a fundraiser for Dolly Parton Children’s Hospital. Any person or organization who intends to promote a fundraiser to benefit Children’s Hospital must adhere to the following guidelines. To maximize the promotion of your event, we prefer that you complete the application form 90 days in advance of the event.

Download Community Fundraising Event Packet

If your event is scheduled within the next 90 days, please contact Angie Howell at 865-541-8437 or by email at achowell@etch.com.

Promotional Materials

• All materials that mention Dolly Parton Children’s Hospital or imply connection with Children’s Hospital including printed material, press releases, media promotions (TV and radio),social networking (Facebook, Twitter, etc.) messages, signage, advertisements, broadcast emails,event website and any other form of promotion must be approved before production by the Community Development Manager and Marketing Department at Dolly Parton Children’s Hospital. A two-week minimum lead time is required unless special permission is granted by the Development Office. If a shorter lead time is required, we will work with you to coordinate the details.
• The event name and graphic representation must be approved in advance by the Marketing Department at Dolly Parton Children’s Hospital.

Proceeds

• Promotional material for events contributing a portion of the sale of any item to Dolly Parton Children’s Hospital must state exactly how much (either percentage or specific dollar amounts)is being contributed to Children’s Hospital. (e.g., All proceeds benefit Dolly Parton Children’s Hospital, 25 cents from every dollar raised will benefit Dolly Parton Children’s Hospital, or 75 percent of the proceeds benefit Dolly Parton Children’s Hospital.)
• Dolly Parton Children’s Hospital reserves the right to approve or deny any and all co-beneficiaries.
• The proceeds of any approved Dolly Parton Children’s Hospital fundraising will be used to support the needs of children’s health. Proceeds may not be used to offset an individual patient’s hospital or medical bills.
• To receive gift credit for the donation from your company, please send one check to Dolly Parton Children’s Hospital. If you would like individual donors to be credited for their gifts, please collect all checks and submit together; all checks must be made out to Dolly Parton Children’s Hospital. We cannot reimburse your organization for checks made out to Dolly Parton Children’s Hospital.

Solicitation

• Before soliciting businesses or individuals for sponsorship levels of $1,000 or more, you must receive approval from the Development Department at Dolly Parton Children’s Hospital.
• As you plan your event, please know that Dolly Parton Children’s Hospital does not allow community fundraising solicitation of funds through the following due to community standards or legal reasons:
  • door-to-door soliciting
  • telemarketing
  • the use of vending machines
  • raffles

Liability Policies

• Organizer(s) must agree to hold harmless and indemnify Dolly Parton Children’s Hospital from any liability arising from the event and sign the attached Release, Hold Harmless and Indemnification Agreement with completed application.
• Dolly Parton Children’s Hospital reserves the right to cancel the event at any time if the fundraiser does not adhere to the institution’s fundraising policies.
• The main contact person listed on the initial application must ensure that all necessary permits, licenses and insurance are obtained.

What You Can Expect From Us

Dolly Parton Children’s Hospital CAN provide:

• A gift recognition letter to all check donors (checks must be made payable to Dolly Parton Children’s Hospital)
• Event ideas and success stories of other community fundraisers
• Fundraising hints and tips to help you plan your event

Dolly Parton Children’s Hospital CANNOT provide:

• Tax exemption for event-related purchases
• Distribution of flyers
• Insurance or liability coverage
• Funding or reimbursement for expenses
• Confirmed attendance at the event by a hospital representative, patient family, or media
• Mailing list of donors or vendors
• Hospital stationery

If for any reason event plans change, please notify Angie Howell at 865-541-8437 or by email at achowell@etch.com immediately.

Download Community Fundraising Event Packet

Visit our Events Calendar for upcoming fundraisers.