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Host a Fundraiser

Community Fundraising Event Guidelines

We are honored you would like to plan a fundraiser for East Tennessee Children’s Hospital. Any person or organization who intends to promote a fundraiser to benefit Children’s Hospital must adhere to the following guidelines. To maximize the promotion of your event, we prefer that you complete the application form 90 days in advance of the event.

Download Hosting a Fundraiser Planning & Release Form

If your event is scheduled within the next 90 days, please contact Christina Harrill at 865-541-8668 or crharrill@etch.com.

Promotional Materials

  • All materials that mention East Tennessee Children’s Hospital or imply connection with Children’s Hospital including printed material, press releases, media promotions (TV and radio),social networking (Facebook, Twitter, etc.) messages, signage, advertisements, broadcast emails,event website and any other form of promotion must be approved before production by the Community Development Manager and Marketing Department at East Tennessee Children’s Hospital. A two-week minimum lead time is required unless special permission is granted by the Development Office. If a shorter lead time is required, we will work with you to coordinate the details.
  • The event name and graphic representation must be approved in advance by the Marketing Department at East Tennessee Children’s Hospital.

Proceeds

  • Promotional material for events contributing a portion of the sale of any item to East Tennessee Children’s Hospital must state exactly how much (either percentage or specific dollar amounts)is being contributed to Children’s Hospital. (e.g., All proceeds benefit East Tennessee Children’s Hospital, 25 cents from every dollar raised will benefit East Tennessee Children’s Hospital, or 75 percent of the proceeds benefit East Tennessee Children’s Hospital.)
  • East Tennessee Children’s Hospital reserves the right to approve or deny any and all co-beneficiaries.
  • The proceeds of any approved East Tennessee Children’s Hospital fundraising will be used to support the needs of children’s health. Proceeds may not be used to offset an individual patient’s hospital or medical bills.
  • To receive gift credit for the donation from your company, please send one check to East Tennessee Children’s Hospital. If you would like individual donors to be credited for their gifts,please collect all checks and submit together; all checks must be made out to East Tennessee Children’s Hospital. We cannot reimburse your organization for checks made out to East Tennessee Children’s Hospital.

Solicitation

  • Before soliciting businesses or individuals for sponsorship levels of $1,000 or more, you must receive approval from the Development Department at East Tennessee Children’s Hospital.
  • As you plan your event, please know that East Tennessee Children’s Hospital does not allow community fundraising solicitation of funds through the following due to community standards or legal reasons:
    • door-to-door soliciting
    • telemarketing
    • the use of vending machines
    • raffles

Liability Policies

  • Organizer(s) must agree to hold harmless and indemnify East Tennessee Children’s Hospital from any liability arising from the event and sign the attached Release, Hold Harmless and Indemnification Agreement with completed application.
  • East Tennessee Children’s Hospital reserves the right to cancel the event at any time if the fundraiser does not adhere to the institution’s fundraising policies.
  • The main contact person listed on the initial application must ensure that all necessary permits,licenses and insurance are obtained.

What You Can Expect From Us

East Tennessee Children’s Hospital CAN provide:

  • A gift recognition letter to all check donors (checks must be made payable to East Tennessee Children’s Hospital)
  • Event ideas and success stories of other community fundraisers
  • Fundraising hints and tips to help you plan your event

East Tennessee Children’s Hospital CANNOT provide:

  • Tax exemption for event-related purchases
  • Distribution of flyers
  • Insurance or liability coverage
  • Funding or reimbursement for expenses
  • Confirmed attendance at the event by a hospital representative, patient family, or media
  • Mailing list of donors or vendors
  • Hospital stationery

If for any reason event plans change, please notify Christina Harrill at 865-541-8668 or crharrill@etch.com immediately.


Download Hosting a Fundraiser Planning & Release Form

Visit our Events Calendar for upcoming fundraisers.

Children's Hospital Development
P.O. Box 15010
Knoxville, TN 37901-5010
(865) 541-8441